EUCS Constitution

EDO UNITED CLUB OF SACRAMENTO

THE CONSTITUTION AND BYLAWS

INTRODUCTION

The name of the Association shall be Edo United Club of Sacramento.
It is a non-profit, non-political, and non-religious association.
The Constitution and Bylaws of the association as hereby stated, shall be binding on all members.

PURPOSE

The association is organized exclusively for charitable and educational purposes, including for such purposes , the making of distributions to organizations that qualify as exempt organizations described under Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code.
No part of the activities of the association shall consisting of carrying on propaganda, or otherwise attempting to influence legislation and or participate or intervene in any political campaign ( including the publishing or distribution of statements) on behalf of any candidate for Public office.
The property of this Association is irrevocably dedicated to promote the purpose as stated in this constitution and bylaws and no part of the income or assets shall ever inure to the benefit of any members of the Executive, Board of Directors or members therefore or to the benefit of any private person.

DISSOLUTION

A 2/3 (two-third) majority vote of the Association current members is required to dissolve the Association.
Upon the dissolution or winding up of this Association, its assets remaining after payment or provision for payment , of all debts and liabilities of the Association shall be distributed to a nonprofit organization which has established its tax-exempt status under IRC section 501(c ) 3, or corresponding section of any future federal tax code, or shall be distributed to the Federal government, or to a state or local government for public purpose. Any such assets not disposed of shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the organization is the located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purpose.

OBJECTIVE

  • To establish a united base for Edo–speaking people in Northern California.
  • To promote Edo cultural and social values among the citizens of African descent.
  • To organize and promote African social and cultural activities to members of all
  • Communities in accordance with the laws of state of California and United States of America.
  • To enhance and promote unity and harmony among members and support members in time of need.

SECTION 1: MEMBERSHIP

ARTICLE 1: DEFINITION OF MEMBERSHIP

  1. Husband and Wife constitute a unit, family or household.
  2. Family, household or unit consists of all dependents including the extended family members under 21 years of age.
  3. The minimum age requirement for membership shall be 21 years of age.

ARTICLE 2: DISTANT MEMBERSHIP

  1. Distant Membership shall be available to members who so desired.
  2. Such a member shall live at least fifty miles (50 miles) and above from Sacramento as his/her primary residence.
  3. Shall attend at least three General Meetings in a calendar year.
  4. Shall officially apply for distant membership status.
  5. Membership dues for distant members shall be $15.00 per month or $180.00 per annum.
  6. Distant members shall have the incentive option of a lump sum payment of $160.00 per annum, if paid by march 31 in the calendar year.

ARTICLE 3: CONDITIONS FOR MEMBERSHIP

  1. Members are required to attend at least nine (9) non consecutive general meetings in a calendar year.
  2. Members shall abide by the Constitution.
  3. Members shall be of good character.
  4. Members shall be voted in.

SECTION 2: REGISTRATION

ARTICLE 1: REGISTRATION FEE

  1. Registration fee shall be a one-time sum of $50.00 per unit.
  2. Duration of registration shall be January to December of a given year.
  3. Registration subject to renewal by payment of membership dues.
  4. Registration fee shall be non refundable.
  5. All members without exception shall register with the Association.
  6. Applicants to be given a copy of the Constitution and application form for review prior to registering.
  7. Elapsed membership to re-register with the Association. (Elapsed membership is less than the required nine general meeting attendance or failure to pay membership dues for the calendar year).

ARTICLE 2: MEMBERSHIP DUES

  1. Members shall contribute the following monthly or annual dues to help with operations cost based on your status.
  2. Membership dues shall be $10.00 per month or $120.00 per annum for regular members.
  3. Regular members shall have the incentive option of a lump sum payment of $100.00 per annum, if paid by March 31 in the calendar year.

SECTION 3: ASSOCIATION OFFICIALS

ARTICLE 1: BOARD OF DIRECTORS

  1. Shall consist of at least 3 members, or 5 at the most.
  2. Members shall be nominated and voted for.
  3. Members to meet as needed, but at least once quarterly.
  4. Members cannot belong to the executive council at the same time.
  5. Tenure of office shall run concurrently with the Executive council.
  6. Shall preside over meetings in the event the Executive is not available.

FUNCTIONS

  1. Oversee the activities of the Association.
  2. Suggest directions to the Executive council.

ARTICLE 2: THE PRESIDENT

  1. The President shall preside over meetings.
  2. Shall represent the Association on special occasions.
  3. Shall call emergency meetings as needed.
  4. Shall call a general meeting.
  5. Maintains and keep current all club registrations with the State, IRS and other local authorities.
  6. Responsible for the Club success and implementation of new ideas.
  7. Shall be signatory to the Association account.

ARTICLE 3: THE VICE PRESIDENT

  1. Shall preside in the absence of the President.
  2. Shall handle all disciplinary cases affecting members of the Association.
  3. Shall chair the welfare committee, and take charge of conflict resolutions.
  4. Shall fill in for any vacant position until such position is filled.
  5. Shall chair the mentor programs for new members.
  6. Shall chair some special committees as assigned by the house.
  7. Shall attend and participate in executive meetings.

ARTICLE 4: SECRETARY

  1. The Secretary shall take and read minutes during meetings.
  2. Shall keep accurate records.
  3. Shall correspond with other Associations.
  4. Shall preside on behalf of the President and Vice President.
  5. Shall perform other duties as assigned by the house.

ARTICLE 5: PUBLIC RELATIONS OFFICER

  1. The Public Relations Officer shall chair the public relations committee.
  2. Shall design brochure to reach out to the public.
  3. Shall foster communications amongst members.
  4. Embark on intensive membership drive.
  5. Shall preside in the absence of the President, Vice President and Secretary.

ARTICLE 6: TREASURER

  1. The Treasurer shall collect dues and keep bank account for the Association.
  2. Shall deposit money collected into the Association account.
  3. Shall be one of the signatories to the Association account.
  4. Prepare and present financial reports to the general assembly on a quarterly basis.
  5. Prepare a comprehensive financial report at the end of the year.

SECTION 4: ELECTIONS

  1. All members of the Executive shall be selected through election process.
  2. An electoral body shall be selected to conduct such elections.
  3. Electoral body to consist of 3 members and selected by the house.
  4. A term of office for elected Executive shall be two years and elections in the month of November.
  5. Hand over and swearing-in shall be the first meeting in the month of January.
  6. Only duly registered and accredited members present shall be allowed to vote.

ARTICLE 1: QUALIFICATION FOR CANDIDACY

  1. Any member aspiring to an elective office shall meet all of the following requirements.
  2. Six months of consecutive membership.
  3. Must be a registered member of the Association.
  4. Shall fulfill all financial obligations to the Association.
  5. Shall abide by the Constitution of the Association.

ARTICLE 2: SELECTION OF CANDIDATES

Candidates contesting for any of the offices shall be selected by any of the following methods:
  • Self nomination
  • In the absence of self-nomination for an office, candidates shall be nominated by any member.

ARTICLE 3: METHOD OF VOTING

  1. Voting shall be by secret ballot.
  2. Names of candidates shall be displayed or distributed to all members at least one meeting prior to voting date.
  3. Candidate with the highest number of votes shall be declared winner.
  4. In a tie vote, the two candidates with highest number of votes shall stand for a second balloting.
  5. In the event that a candidate-elect declines a position, the runners-up shall be declared winner.

SECTION 5: REMOVAL OF OFFICERS

  1. Elected officials of the Association shall be removed from office if guilty, or in violation of any of the following:
  2. Violation of the provisions of the Constitution.
  3. Misappropriation or embezzlement of the Association fund.
  4. Convicted of felony in any US court of law, or foreign country.

ARTICLE 1: PROCEDURE FOR REMOVAL OF OFFICERS

  1. The procedure for removal shall be adhered to in the following order:
  2. Motion for impeachment shall be brought to the house by any registered member.
  3. The house shall then vote by a simple majority to refer the matter to a constituted three-man disciplinary committee for investigation.
  4. The investigative committee shall present its findings to the house.
  5. Impeachment proceedings shall follow the findings of the investigating committee.
  6. Removal shall be subject to a 2/3 majority of votes by all registered members.
  7. Item 5 above shall apply to the entire Executive if a vote of no confidence is passed on them.

SECTION 6: NEW MEMBERS

  1. A new member shall be given a copy of application package for submittal to the Secretary for processing.
  2. New members shall be voted in by a simple majority of the house.
  3. At registration, new members shall be given copies of meeting rules and the Association’s constitution.
  4. Shall have orientation session with the Vice President.

SECTION 7: RESPONSIBILITIES TO MEMBERS

  1. Members shall be each other's keepers in providing moral support, advice and relevant assistance in times of need.

SECTION 8: GENERAL MEETING

ARTICLE 1: QUORUM

  1. Quorum shall be formed when there is a simple majority of registered members, i.e. 51%.

ARTICLE 2: BINDING DECISIONS

  1. Decisions by the Association shall be subject to adequate discussions on the floor of the house.
  2. Such decisions shall be voted upon and adopted by members at a general meeting with a simple majority of the quorum.
  3. Such decisions by the Association shall be binding on all members.

ARTICLE 3: LOCATION OF MEETINGS

  1. The location of meetings shall be rotational amongst members.
  2. Members shall volunteer to host meetings at any time.
  3. Regular meetings shall be 1st Sunday of the month from 5:00pm - 7:00pm, or as scheduled by the Executive.
  4. Other meetings can be scheduled as needed by the Executive.
  5. Venue and time of meetings to be announced in advance.
  6. The residence of the President shall be the default venue.

SECTION 9: COMMITTEES

Special committees shall be set up to handle pending issues as needed. All other issues shall be handled by the various committees under the Executive.

SECTION 10: REVIEW AND AMENDMENT OF THE CONSTITUTION

  1. The constitution shall be reviewed when the entire house adopt a resolution to that effect.
  2. Amendments to the constitution shall be initiated by a registered member.
  3. Such amendments shall be passed by 2/3 votes.

SECTION 11: EXPENSES AND REIMBURSEMENT

  1. All expenditures shall be submitted to the house for pre-approval.
  2. Approval shall be by simple majority vote. (51%)
  3. The Executive cannot spend more than $250.00 from the Association account without approval from the house.
  4. All out of pocket expenses on behalf of the club shall be backed by receipts or credible witnesses.

SECTION 12: BY-LAWS

ARTICLE 1: ATTENDANCE

  1. More than 15 minutes tardiness is considered late.
  2. There shall be a late fine of $2.00 per occurrence without reasonable explanation.
  3. Absences without reasonable explanation shall attract a fine of $5.00 per occurrence.
  4. Members shall communicate their excuses to the house prior to start of meetings.

ARTICLE 2: CONDUCT (MEETING RULES)

  1. The President or any assigned presiding officer shall remind all members of the meeting rules before any proceedings.
  2. As a courtesy, members shall be addressed in the title of their own chosen, e.g. Mr., Mrs., Ms., Dr., Rev., Chief. Etc.
  3. Tardy members should not disrupt proceedings.
  4. Cell phones and pagers to be silenced, or on vibration mode, and violations shall be subject to a fine of $2.00 (Fine subject to review in the future)
  5. Refreshment if any, should be at the end of proceedings.
  6. There shall be no personal attacks on opinions.
  7. Limit side discussions to the issue at stake.
  8. Signal or indicate willingness to air your opinion by raising your hand.
  9. The President and, or the members have a right to levy a fine or punitive measures.
  10. Do not ridicule members in violations.

ARTICLE 3: CAUSE FOR DISMISSAL

  1. Wanton violation of the constitution.
  2. Criminal activities in and outside of the Association if found guilty.
  3. Misappropriation of Association fund.

ARTICLE 4: INTERPRETATION AND POWER OF THIS CONSTITUTION

  1. The power of interpretation of this Constitution and Bylaws is vested on the members.
  2. This constitution and Bye laws is subject to the laws of the state of California and the United States of America.

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